Due to the fact that field offices do not have access to IMIS, the Freight Forwarding Team shall perform the "receiving" function in IMIS upon satisfactory review of the freight invoices and shipping documents. It shall also forward these documents to the relevant Requisitioners for verification and performance of the "inspection" functions in IMIS.
Responsibilities of the PD Freight Forwarding Team
The Freight Forwarding Team of PD:
Is responsible for arranging freights of PGs issued by PD for field offices with EXW and F - Delivery Terms
Shall coordinate shipments with vendors and freight forwarders and respond to inquiries on shipment
Shall also review, clarify and check freight invoices and shipping documents against the relevant PGs
PGs Placed by PD for Field Offices with C- and D- Delivery Terms
For PGs placed by PD for field offices with C- and D- Delivery Terms, the Vendors providing the goods are responsible for freight arrangements. The "receiving" functions in IMIS shall be performed by representatives appointed by the relevant requisitioning offices.
