A customized contract normally consists of the following documents in priority order:
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| a. |
An "umbrella" document containing specific contractual provisions, including any terms agreed to in the course of negotiations with the vendor. Such provisions may be based on model agreements prepared by OLA or original wording prepared by the Procurement Staff or agreed to with the Vendor in the course of negotiations to address issues not covered by such model agreements. The UN/PD Contracts Officer or, in the case of Field Missions, the Legal Officer should be consulted for a review of wording not covered by model agreements. |
| b. |
The appropriate UNGCC, as they may have been amended with required internal UN reviews and approval. |
| c. |
Relevant portions of the solicitation documents, including Specifications, TOR or SOW and any written clarifications provided by the UN during the solicitation process that clarify such Specifications, TOR or SOW or elaborate on the parties' respective obligations as set forth in the solicitation documents.
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| d. |
The vendor's submission, including any Best and Final Offer, provided in response to an RFQ, ITB or RFP.
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| e. |
Other documents may be included in their entirety as annexes to the contract or incorporated by reference as necessary to the extent such documents are relevant to the contract. Examples of such documents include written records of bid conferences, discussions, letters, samples, and bonds.
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