| The Procurement Staff shall prepare each contract in a proper form, subject to clearance by OLA. Several model agreements have been developed in cooperation with OLA to cover many procurement needs. When such a model is available, the Procurement Staff is expected to use such model in preparing a draft of the contract, unless he/she determines there are special reasons not to use the model. In the course of negotiations with the vendor, the terms and conditions of the model agreement may be modified to properly reflect the agreed terms and conditions between the parties.
If an appropriate model agreement does not exist, the Procurement Staff is primarily responsible for having a customized contract prepared that addresses all the relevant issues raised by the specific case. In this situation, a model agreement may still serve as a starting point for the drafting of the proposed contract and then be modified to take account of the specific details or complexities of the acquisition. |
