Prior to a scheduled meeting, HCC members may use e-mail to exchange views, seek clarification and provide comments on case presentations. If by using this procedure, the members reach a full consensus on a recommendation for a case, the case need not be presented and deliberated upon at an in-person meeting of the HCC.

Procedure for Recommendations
All recommendations on acceptance or rejection of a case arising from this procedure shall be duly noted in the HCC minutes for the case. The Secretary, HCC shall ensure that copies of all e-mail exchanges relating to the case are kept in the relevant HCC meeting files, as they constitute part of the official records thereof.