After completion of the commercial evaluation of the technically compliant proposals and establishing the competitive range of most responsive vendors, the Procurement Staff may decide, upon clearance of the Director UN/PD, the DMS/CMS or the DOA/COA to obtain Best And Final Offers (BAFOs) from a sufficient number (at least two) of the technically qualified and compliant vendors. The competitive range includes all proposals that, based on the results of the evaluation, have a reasonable chance for award.

Sound professional judgement should be used in making the determination to use the BAFO procedure. The decision should be justified and documented in the procurement case file. Circumstances where use of the BAFO procedure is appropriate include: