A Blanket purchase Order (BPO) is a simplified form of
Systems Contract. This instrument is usually reserved for repetitive orders of up to USD 50,000 in the following situations:
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When items of low-value (USD 4,000 at HQ and
OAHs/Field Missions, unless different value has been authorized) are not held in stock by the UN |
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When services are required on short notice |
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When prices conform to a set pattern in the trade (e.g., prices found in catalogs) |
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When purchasing items that are difficult to identify and quantify, for example, spare parts, electrical components, engineering workshop components such as nails, bolts, etc. |
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| BPOs should not be used for large volumes of items even when they are of low value. The |
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total sum drawn upon a BPO shall be limited to a maximum of USD 50,000 in each fiscal year and shall not exceed the face value of the BPO. |
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Issuing of Blanket Purchase Order
The Requisitioner must identify the types of goods or services that may be needed under the BPO. The requirements should include a sample "shopping list" indicating as wide a range of products or services as possible, maximum delivery lead time, and if appropriate, relative maximum quantities of those items. The Procurement Office will use the sample 'shopping list' to perform a Market Survey, the result of which will be used to select a vendor. BPOs for goods and/or services can be entered into with multiple vendors.
The Procurement Officer/Assistant shall establish Blanket Purchase Orders on a fiscal year basis, for specific items based on
Requisitions received from the departments or offices concerned. BPOs shall include a specified term (duration), a maximum
not-to-exceed amount, instructions about procedures/authorization for ordering against the BPO, specifications about delivery procedures and terms of payment, provisions for possible price escalations and other appropriate terms and conditions.
After a BPO has been issued, the departments or offices concerned may proceed to order from the selected vendor, in accordance with the terms of the BPO, by issuing Work Order/Task Order. The Section Chief/Director, UN/PD or the CPO may approve issuance of a BPO to the same Vendor, if so requested by the departments or offices concerned, for up to three consecutive years without having a new Solicitation for the items or services covered by the BPO. |
