The delivery and shipment of goods must be planned in advance and the agreed strategy including the timeline must be recorded in the Source Selection Plan to prevent un-coordinated situations and crisis management.

Delivery Details in Solicitation Documents
The solicitation documents shall state the delivery date, the place of delivery, delivery terms as per the appropriate Incoterms for delivery of goods, and the preferred method of delivery for the required goods, services or works.

If the solicitation documents state a specific date for delivery of the goods, services or works, vendors may additionally be invited to quote their best alternative delivery terms, including schedules for partial shipments of goods.

For System Contracts, the solicitation documents shall state at a minimum that details of delivery will be provided in the Purchase Order or other document used to place orders under such contracts.