Pursuant to Financial Rule 105.16(a)(x), explained on the previous screen, formal methods of Solicitation are not required if the estimated value of the procurement is less than the monetary threshold established for formal methods of Solicitation, currently fixed at USD 40,000 subject to the following:

In accordance with this rule a Procurement Staff shall use informal methods of solicitation, such as Request for Quotation (RFQ) for values above USD 4,000 up to USD 40,000. Up to the value of USD 4,000 a Procurement Officer/Assistant or an official can directly procure.

In both cases, the Procurement Staff or authorized official shall ascertain whether a Systems Contract is currently in effect for the required goods, services or works and make the purchase under the Systems Contract, if it is in effect. If the UN has standardized purchases of the required goods, services or works with a specific Vendor, such goods, services or works shall be acquired from that Vendor.

If purchases under a Systems Contract or standardized purchases with a specific Vendor are not available, the Procurement Staff or authorized official, after exercising his/her judgement as to quality and price, shall obtain informal quotes via phone, e-mail, fax or in person or via quotations available on the Internet. The request for quotations from Vendors and quotations available on the Internet shall cover all aspects of the purchase (price, quality, quantity, delivery time, etc.). In order to ensure economy, efficiency and fair market prices, the Procurement Staff or authorized official shall assess which quotation offers Best Value for Money and record the assessment in a written note to the procurement case file, stating that he/she has in good faith obtained such value.