Requisitions issued through the Integrated Management Information System (IMIS) are used by Requisitioners to order products, services and works at HQ. Instructions for creating and completing Requisitions are available at the IMIS website, in the "Desk Procedures" section.

Approval of Requisitions: Role of the Certifying Officer

Certifying Officers act as a liaison between their respective departments/offices and the Procurement Office. They are authorized in writing by the heads of their department or office, with the concurrence of the Controller, to approve Requisitions (Financial Rule 105.5). In procurement, the main responsibilities of Certifying Officers are as follows:

Reviewing all requests received to establish the actual need for the requirement, certifying the Requisition and transmitting it to the Procurement Office in accordance with appropriate IMIS instructions. Ensuring that comprehensive and unambiguous technical Specifications, SOW or TOR are developed and attached to the Requisition for each item not specified in the IMIS catalogue. Consolidating Requisitions by commodity grouping, class of equipment, or services, to the extent possible. Ensuring availability of funds for contract award, invoice payment and propriety of the purchase. Ensuring that funds and correct allotment codes are available within the allotment to cover the purchase when purchase action is required and the cost of the goods, services or works sought is chargeable to an allotment account administered by the department.

The clearance and approval of the Certifying Officer is taken as a certification that funds are available and that a need exists for the goods, services or works requested.

Click here for information on procedures at OAHs and Field Missions.